1. Introduction & Scope

Envision Trials LLC ("Envision Trials," "Company," "we," or "us") prioritizes the protection of Personal Information entrusted to us. This Privacy Policy describes how we collect, use, disclose, and otherwise process Personal Information in connection with our websites and other online services that link to this Privacy Policy (collectively, the "Website"), as well as offline services and interactions.

This Privacy Policy does not apply to our handling of Personal Information in our capacity as a clinical research site or when acting as a service provider to sponsors and clinical research organizations. In those contexts, we process data in accordance with applicable agreements, informed consent, and regulatory requirements.

If you are a job applicant or employee, please refer to our Worker and Applicant Privacy Notice for information about how we process your Personal Information in those contexts.

2. Information We Collect

We collect Personal Information in several ways:

Information You Provide

• Contact information (name, email, phone number, mailing address)
• Account credentials (username and password)
• Volunteer registry information (health conditions, demographics, study preferences)
• Communications you send to us (inquiries, feedback)
• Professional information for investigators and sponsors

Information Collected Automatically

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, time on site, referring URL)
• Location data (derived from IP address)
• Cookies and similar tracking technologies

Information from Third Parties

• Sponsor partners and clinical research organizations
• Analytics providers (such as Google Analytics)
• Marketing partners

3. How We Use Information

We use Personal Information for the following purposes:

• To provide and maintain our Website and services
• To process your volunteer registry registration and match you with eligible studies
• To communicate with you about our services, updates, and opportunities
• To respond to your inquiries and provide customer support
• To facilitate partnerships with sponsors, CROs, and investigators
• To analyze Website usage and improve our services
• To protect the security and integrity of our Website
• To comply with legal obligations
• For other purposes with your consent

4. How We Disclose Information

We may disclose Personal Information to the following categories of recipients:

• Service Providers: Companies that help us operate our Website and deliver services
• Sponsors & CROs: When you express interest in a clinical trial or participate in our volunteer registry
• Professional Partners: Investigators and research sites within our network
• Legal Compliance: When required by law or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you have provided explicit consent

4.5 SMS / Text Messaging

Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties.

Message frequency varies. Message and data rates may apply. Reply STOP to opt out and HELP for help.

5. Your Privacy Choices

You have choices regarding your Personal Information:

• Marketing Communications: You can opt out of promotional emails by clicking the unsubscribe link
• Cookies: Most browsers allow you to control cookies through settings
• Account Updates: You can update or delete your account information by contacting us
• Do Not Track: Our Website does not currently respond to Do Not Track signals

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your Personal Information:

• Access: Request information about the Personal Information we hold
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your Personal Information
• Portability: Request a copy of your data in a portable format
• Opt-Out of Sale: Request that we not sell your Personal Information
• Opt-Out of Targeted Advertising: Request that we not use your data for targeted advertising
• Opt-Out of Profiling: Request that we not use your data for profiling that produces legal or significant effects

To exercise these rights, please contact us using the information in Section 12. We will verify your identity and respond to your request within 45 days of receipt. If we need additional time due to the complexity of your request, we will notify you of an extension (up to 45 additional days).

7. Children's Information

Our Website is not directed to children under 16 years of age. We do not knowingly collect Personal Information from children under 16. If we learn that we have collected Personal Information from a child under 16, we will take steps to delete the information as soon as possible. If you believe we have collected information from a child under 16, please contact us.

8. Data Retention

We retain Personal Information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. For volunteer registry participants, we retain your information until you request deletion or withdraw from the registry. Clinical trial-related data is retained in accordance with regulatory requirements, which may require retention for extended periods.

9. Information Security

We implement appropriate technical and organizational measures to protect Personal Information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your Personal Information, we cannot guarantee its absolute security.

10. Third-Party Sites

Our Website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites you visit. This includes links to sponsor websites, clinical trial registries, and professional organization sites.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, provide additional notice (such as by email or through our Website). We encourage you to review this Privacy Policy periodically.

12. Contact Information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Envision Trials LLC

Attn: Privacy Contact

13. State-Specific Privacy Notices

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to know what Personal Information we collect and how we use it
• Right to delete your Personal Information (subject to exceptions)
• Right to opt-out of the sale or sharing of your Personal Information
• Right to correct inaccurate Personal Information
• Right to limit use of sensitive Personal Information
• Right to non-discrimination for exercising your rights

We do not sell Personal Information in the traditional sense. However, certain sharing of data for targeted advertising may be considered a "sale" or "share" under California law. To opt out, contact us at privacy@envisiontrials.com.

Other State Privacy Laws

Residents of Virginia, Colorado, Connecticut, Utah, and other states with comprehensive privacy laws may have similar rights. Please contact us to exercise your rights under applicable state law.

13.5 Florida Digital Bill of Rights (FDBR)

If you are a Florida resident, you have specific rights under the Florida Digital Bill of Rights (effective July 1, 2024):

Your Rights

• Right to Confirm: Confirm whether we are processing your Personal Information
• Right to Access: Obtain a copy of your Personal Information
• Right to Correct: Correct inaccuracies in your Personal Information
• Right to Delete: Request deletion of your Personal Information
• Right to Obtain: Obtain your Personal Information in a portable format
• Right to Opt-Out of Sale: Opt out of the sale of your Personal Information
• Right to Opt-Out of Targeted Advertising: Opt out of processing for targeted advertising
• Right to Opt-Out of Profiling: Opt out of profiling in furtherance of decisions that produce legal or similarly significant effects

Sensitive Personal Data (Opt-In Required)

Under the FDBR, we process sensitive Personal Information only with your explicit opt-in consent. Sensitive Personal Information includes:

• Health information (beyond what you voluntarily provide for trial matching)
• Genetic or biometric data
• Precise geolocation data
• Racial or ethnic origin data
• Religious beliefs
• Sexual orientation data

For our Volunteer Registry, you provide opt-in consent for health-related information when you submit the registration form. You may withdraw this consent at any time by contacting us.

Response Timeline

We will respond to your data rights request within 45 days of receipt. If we need additional time due to the complexity or volume of requests, we will notify you of an extension of up to 45 additional days.

How to Exercise Your Rights

To exercise any of these rights, please contact us at privacy@envisiontrials.com or call us at (941) 677-0087. We will verify your identity before processing your request.

Appeal Process

If we deny your request, in whole or in part, you have the right to appeal our decision. To file an appeal, contact us within 45 days of receiving our response. We will respond to your appeal within 60 days. If your appeal is denied, you may contact the Florida Attorney General to submit a complaint.

14. EU/EFTA Supplemental Notice

If you are located in the European Union, European Economic Area, or Switzerland, the following additional information applies:

Legal Basis for Processing

We process your Personal Information based on:

• Consent: When you have given explicit consent
• Contract: When processing is necessary to perform a contract with you
• Legal Obligation: When required to comply with law
• Legitimate Interests: When we have a legitimate business interest that does not override your rights

International Data Transfers

Your Personal Information may be transferred to and processed in the United States and other countries. We use appropriate safeguards, such as Standard Contractual Clauses, to protect your information during such transfers.

Your Rights Under GDPR

In addition to the rights described above, you have the right to lodge a complaint with your local data protection authority. You also have the right to withdraw consent at any time, where processing is based on consent.

1. Agreement Introduction

These Terms of Use ("Terms" or "Agreement") govern your access to and use of the websites, applications, and online services (collectively, the "Website") operated by Envision Trials LLC ("Envision Trials," "Company," "we," or "us").

By accessing or using the Website, you represent that you have read, understood, and agree to be bound by these Terms, including any additional terms and conditions and policies referenced herein. If you are using the Website on behalf of an organization, you represent that you have the authority to bind that organization to these Terms.

2. Website Use Grant

Subject to your compliance with these Terms, Envision Trials grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Website for your personal or internal business purposes.

This license does not include: (a) any resale or commercial use of the Website; (b) the collection or use of any product listings, descriptions, or prices; (c) any derivative use of the Website or its contents; (d) any downloading or copying of account information for the benefit of another party; or (e) any use of data mining, robots, or similar data gathering and extraction tools.

3. Content on Website

The content on our Website, including information about clinical trials, therapeutic areas, and research processes, is provided for general informational purposes only. It is not intended to be a substitute for professional medical advice, diagnosis, or treatment.

While we strive to keep the information on our Website accurate and up-to-date, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, or availability of the information.

Any reliance you place on such information is strictly at your own risk. Always seek the advice of your physician or other qualified health provider with any questions you may have regarding a medical condition or clinical trial participation.

4. Confidentiality

You agree to maintain the confidentiality of any non-public information you may receive through your use of the Website or your relationship with Envision Trials, including but not limited to information about clinical trials, sponsors, and proprietary processes.

This confidentiality obligation does not apply to information that: (a) is or becomes publicly available through no fault of yours; (b) was known to you prior to disclosure; (c) is independently developed by you; or (d) is required to be disclosed by law.

5. User Accounts

If you create an account on our Website (such as for our Volunteer Registry), you are responsible for maintaining the confidentiality of your password and for all activities that occur under your account.

You agree to: (a) provide accurate, current, and complete information during registration; (b) maintain and promptly update your account information; (c) maintain the security of your password; (d) notify us immediately of any unauthorized use of your account; and (e) accept responsibility for all activities under your account.

We reserve the right to suspend or terminate your account if any information provided is inaccurate, misleading, or incomplete, or if you violate these Terms.

6. Account Security

You are solely responsible for safeguarding your password and for all activities that occur under your account credentials. You agree not to share your login credentials with any third party.

If you believe your account has been compromised, please contact us immediately at support@envisiontrials.com. We are not liable for any loss or damage arising from unauthorized access to your account.

7. Prohibited Uses

You agree not to use the Website:

• In any way that violates any applicable federal, state, local, or international law
• To transmit any material that is defamatory, obscene, fraudulent, or harmful
• To impersonate any person or entity or misrepresent your affiliation
• To engage in any conduct that restricts or inhibits anyone's use of the Website
• To introduce viruses, trojans, worms, or other malicious code
• To attempt to gain unauthorized access to any portion of the Website
• To harvest or collect user information without consent
• To interfere with the proper functioning of the Website
• To use automated systems to access the Website without our permission

8. Monitoring

We reserve the right, but have no obligation, to monitor access to and use of the Website. We may investigate violations of these Terms and may take appropriate legal action, including reporting any suspected unlawful activity to law enforcement officials, regulators, or other third parties.

9. Intellectual Property

The Website and its entire contents, features, and functionality (including but not limited to all information, software, text, displays, images, video, and audio) are owned by Envision Trials, its licensors, or other providers and are protected by United States and international copyright, trademark, patent, trade secret, and other intellectual property laws.

The Envision Trials name, logo, and all related names, logos, product and service names, designs, and slogans are trademarks of Envision Trials. You may not use these marks without our prior written permission.

10. Disclaimer of Warranties

THE WEBSITE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. NEITHER ENVISION TRIALS NOR ANY PERSON ASSOCIATED WITH ENVISION TRIALS MAKES ANY WARRANTY OR REPRESENTATION WITH RESPECT TO THE COMPLETENESS, SECURITY, RELIABILITY, QUALITY, ACCURACY, OR AVAILABILITY OF THE WEBSITE.

ENVISION TRIALS HEREBY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT, AND FITNESS FOR PARTICULAR PURPOSE.

11. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL ENVISION TRIALS, ITS AFFILIATES, OR THEIR LICENSORS, SERVICE PROVIDERS, EMPLOYEES, AGENTS, OFFICERS, OR DIRECTORS BE LIABLE FOR DAMAGES OF ANY KIND ARISING OUT OF OR IN CONNECTION WITH YOUR USE, OR INABILITY TO USE, THE WEBSITE.

This includes any direct, indirect, special, incidental, consequential, or punitive damages, including but not limited to personal injury, pain and suffering, emotional distress, loss of revenue, loss of profits, loss of business or anticipated savings, loss of use, loss of goodwill, or loss of data.

IN NO EVENT SHALL OUR AGGREGATE LIABILITY EXCEED THE GREATER OF (A) ONE HUNDRED DOLLARS ($100.00) OR (B) THE TOTAL AMOUNT YOU PAID TO US, IF ANY, IN THE TWELVE (12) MONTHS PRIOR TO THE CLAIM GIVING RISE TO THE LIABILITY.

12. Downtime & Suspensions

We reserve the right to modify, suspend, or discontinue the Website (or any part thereof) at any time, with or without notice. We will not be liable to you or any third party for any modification, suspension, or discontinuance of the Website.

We may also restrict access to some parts of the Website, or the entire Website, for maintenance, security, or other operational reasons.

13. Termination

We may terminate or suspend your access to the Website immediately, without prior notice or liability, for any reason, including without limitation if you breach these Terms.

Upon termination, your right to use the Website will immediately cease. All provisions of these Terms which by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

14. Changes to Terms

We reserve the right to revise and update these Terms at any time. All changes are effective immediately when posted. Your continued use of the Website following the posting of revised Terms means you accept and agree to the changes. You are expected to check this page periodically so you are aware of any changes.

15. Governing Law

This Agreement shall be governed by the laws of the State of Florida, without regard to its conflict of laws provisions, including Florida Statutes Chapter 668 governing electronic transactions and signatures.

Any legal action or proceeding arising out of or relating to these Terms or your use of the Website shall be brought exclusively in the Circuit Court of Lee County, Florida, or the United States District Court for the Middle District of Florida. You hereby consent to the exclusive jurisdiction of such courts and irrevocably waive any objection to venue in such courts, including any claim that such courts are an inconvenient forum.

By using the Website, you agree to submit to the personal and exclusive jurisdiction of the courts located in Lee County, Florida for the resolution of any disputes.

16. Entire Agreement

These Terms, together with our Privacy Policy and any other legal notices published by us on the Website, constitute the entire agreement between you and Envision Trials concerning your use of the Website and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding the Website.

17. Severability

If any provision of these Terms is held to be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these Terms and shall not affect the validity and enforceability of any remaining provisions.

18. Successors and Assigns

These Terms shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. You may not assign or transfer these Terms or your rights hereunder, in whole or in part, by operation of law or otherwise, without our prior written consent. We may assign these Terms at any time without notice or consent.

19. SMS / Text Messaging Terms

Envision Trials (Envision Trials LLC) sends text (SMS) messages to people who have opted in to receive them. The messages we send may include:

• Appointment and study visit reminders
• Study coordination and scheduling messages
• Customer care messages about your participation

Message frequency varies. Message and data rates may apply. Reply STOP to opt out at any time; you will receive one confirmation message. Reply HELP for help, or contact us at (941) 677-0087 or info@envisiontrials.com.

Consent to receive text messages is not a condition of participating in a clinical trial or of receiving any services from Envision Trials. Carriers are not liable for delayed or undelivered messages.

For information about how we handle mobile numbers and texting opt-in data, see section 4.5 of our Privacy Policy.

20. Contact Information

If you have any questions about these Terms of Use, please contact us:

Envision Trials LLC